50 Oracle Financials Cloud: Payables and Expenses 2025 Implementation Professional Practice Questions: Question Bank 2025

Your organization wants to set up automatic invoice creation from purchase orders in Oracle Payables Cloud. Which feature must be enabled to support the Evaluated Receipt Settlement (ERS) process?

A company has multiple business units and needs to restrict users from creating expense reports on behalf of employees in other business units. What security configuration should be implemented?

When configuring invoice tolerances in Oracle Payables Cloud, which tolerance type would prevent an invoice from being matched if the invoice quantity exceeds the purchase order quantity by more than the specified percentage?

An organization wants to implement a three-way expense approval workflow where expenses are approved by the employee's manager, then the finance department, and finally by senior management for amounts over $5,000. What is the correct approach to configure this requirement?

Which setup step is required before you can create payment process requests in Oracle Payables Cloud?

A controller needs to review all expense reports that have policy violations before they are submitted for approval. Which expense configuration feature should be used to meet this requirement?

Your organization processes invoices in multiple currencies and needs to ensure that all foreign currency invoices are revalued monthly to reflect current exchange rate fluctuations. What must be configured to support this requirement?

An employee submitted an expense report with a hotel receipt but did not attach the itemized folio. The approver rejected the report asking for additional documentation. What status will the expense report have after rejection?

During payment processing, some invoices eligible for payment are not being selected by the payment process request. The invoices are validated, approved, and have a scheduled payment date in the past. What is the most likely cause of this issue?

What is the purpose of configuring invoice approval rules in Oracle Payables Cloud?

Your organization wants to automatically distribute invoice lines across multiple cost centers based on predefined percentages. Which Payables feature should you configure to accomplish this requirement?

A company requires that all expense reports exceeding $5,000 be approved by both the employee's manager and the Finance Director. What is the correct approach to implement this requirement in Oracle Expense Management?

During payment processing, you notice that some invoices are not being selected even though they meet the payment criteria. Upon investigation, you find these invoices have unvalidated holds. What must be done to include these invoices in the payment process?

Your company operates in multiple countries and needs to comply with local tax reporting requirements while using a centralized Payables instance. Which configuration approach best addresses this requirement?

An employee submitted an expense report with a hotel receipt that exceeds the company's per diem policy by $50. The system flagged this as a policy violation. What happens if the expense report is approved despite the violation?

You need to configure invoice imaging integration to automatically capture invoice data from scanned documents. Which component must be properly configured first before invoice images can be imported and processed?

A multinational corporation needs to process payments in different currencies while maintaining central cash management. They want to minimize foreign exchange exposure. Which payment configuration strategy should be implemented?

During invoice validation, you encounter an error stating 'The accounting date falls in a closed period.' What is the most appropriate solution to resolve this issue and process the invoice?

Your organization wants to implement expense audit rules that automatically flag expense reports meeting certain criteria for detailed review before reimbursement. Which feature should be configured to achieve this requirement?

A company is implementing Oracle Payables and needs to ensure proper segregation of duties between invoice entry, approval, and payment processing. The system should prevent users with invoice entry access from also releasing payments. What is the correct implementation approach?

Your organization wants to automatically create accounting entries for expense reports at the time of validation rather than waiting for payment. Which setup step must you complete to achieve this requirement?

A supplier has multiple sites, and your company wants to ensure that payments are only made to bank accounts associated with specific supplier sites rather than the supplier header. What configuration ensures this control?

During expense report audit, your auditors need to verify that all expense reports exceeding $5,000 have been reviewed by a finance manager before payment. Which feature provides this control?

A multinational company processes invoices in multiple currencies. After an invoice is validated, the exchange rate changes significantly. The AP team needs to update the invoice with the new rate. What is the correct approach?

Your organization wants employees to capture mileage expenses using their mobile devices with automatic distance calculation. Which Expense Management feature should be configured?

A company needs to prevent duplicate invoice payments for the same supplier invoice number within a fiscal year, but allow the same invoice number across different suppliers. What is the optimal configuration?

An organization uses expense allocation to distribute costs across multiple cost centers. An employee submits an expense report with $1,000 split 40% to Department A, 35% to Department B, and 30% to Department C. However, the accounting entries show unbalanced amounts. What is the most likely cause?

Your company wants to generate positive pay files for check payments to prevent fraud. Which component must be configured in addition to the Payment Process Profile?

An AP manager notices that some invoices are automatically going on hold with the reason 'Tolerance Exceeded', while similar invoices are not. Where should the implementation consultant verify the configuration causing this behavior?

A company processes expense reimbursements through payroll for some employees and through Payables for others. An employee who should be reimbursed through payroll is incorrectly receiving AP payments. What configuration controls this designation?

Your organization wants to enforce a policy where expense reports cannot be submitted if the total amount exceeds $5,000 without prior trip authorization. Which Expense Management feature should you configure?

A supplier's bank account has been flagged as potentially fraudulent. What is the most appropriate action an AP manager can take in Oracle Payables Cloud to prevent payments while the investigation is ongoing?

Your company processes expense reports in multiple currencies. An employee submitted a report with expenses in EUR, but the reimbursement is being made in USD. At which point in the expense lifecycle is the currency conversion rate typically applied for reimbursement purposes?

A multinational corporation needs to process payments in 15 different countries with varying payment formats and banking regulations. Which Oracle Payables Cloud component is primarily responsible for formatting payment files according to country-specific and bank-specific requirements?

During invoice validation, the system is automatically creating tax lines even though the invoice already includes tax amounts entered by the AP clerk. What is the most likely cause of this duplicate tax issue?

An organization wants employees to be able to split a single hotel expense across multiple cost centers (30% to Marketing, 70% to Sales). Which Expense Management configuration enables this capability?

Your organization has implemented Payables Cloud and notices that certain invoices are not available for payment even though they have been validated and approved. Upon investigation, you find these invoices have a future invoice date. What configuration controls whether invoices with future dates can be selected for payment?

A company uses project-based accounting and needs expense reports to automatically derive project information from the employee's assignment. The project should default based on the employee's current project assignment in HCM. What is the correct setup approach?

During the payment process, you need to generate separate payment files for different bank accounts even though all payments are for the same business unit and legal entity. What is the recommended approach to achieve this in a single payment process request?

An AP clerk needs to enter an invoice for a supplier that provides services in arrears. The invoice amount is $10,000, but the clerk realizes that only $7,500 worth of services were actually provided this month. What is the most appropriate way to handle this situation in Oracle Payables Cloud?

Your organization wants to ensure that suppliers can only be paid via ACH electronic payments and never by check. Which configuration approach should you implement?

A company processes expense reports for employees across multiple legal entities. They need to ensure that expense report approvals follow the hierarchy of the employee's actual organization, not the legal entity where the expense is charged. What configuration is required?

During invoice validation, you discover that prepayment invoices are not being applied automatically to standard invoices even though the PO numbers match. What is the most likely cause?

An implementation consultant needs to configure expense report auditing where 10% of all expense reports over $500 are randomly selected for audit, while 100% of reports over $5,000 are audited. How should this be configured?

What is the purpose of the Payables Unaccounted Transactions Report?

A company wants to prevent duplicate invoice entry by checking invoice numbers against invoices entered in the past 365 days for the same supplier. Where should this be configured?

An employee submitted an expense report that includes both reimbursable personal expenses and non-reimbursable corporate card charges. What happens during expense report payment processing?

Your company processes invoices in multiple currencies and wants to automatically calculate exchange rate variances when invoice payment rates differ from invoice entry rates. What configuration is necessary?

What is the primary difference between using Invoice Tolerances and Approval Tolerances in Oracle Payables?

A payment file was successfully formatted and transmitted to the bank, but the bank rejected several payments due to invalid bank account numbers. What should the AP manager do to handle these rejected payments in Oracle Payables?